Event Guidelines

To make this a magical and safe experience for all, please follow these rules:

Ticketing & Entry
- Tickets must be purchased online or at the gate. Keep your ticket available for scanning.
- Follow traffic patterns and event staff directions at all times.
Safety & Respect
- No outside alcohol, illegal substances, or dangerous items allowed.
- Respect other guests, vendors, and displays. Do not touch or damage decorations.
- Children must be supervised at all times.
Parking & Drive-Through
- Follow the speed limit and event traffic rules while in the light display.
- Remain in your vehicle during the drive-through portion. Stopping is allowed only in designated areas.
Photography & Sharing
- Personal photography is encouraged! Use hashtag #WytheChristmasLights when sharing.
- Commercial photography or drone use requires prior approval.

Vendors play a vital role in making our event special. Please review these expectations:

Attendance & Setup
- Vendors must attend every night The Barn is open.
- Setup must be completed 1 hour before gates open; teardown is only after closing.
- Maintain your space clean and safe at all times.
Permits & Compliance
- All food vendors must have proper health department permits and insurance.
- Electrical needs must be confirmed with event staff prior to setup.
Sales & Conduct
- Only approved products may be sold. No counterfeit or unsafe items.
- Vendors are responsible for their own cash handling and sales tax compliance.
- Friendly, professional interactions with guests are required.
Cancellations
- If you cannot attend, you must notify event staff at least 72 hours in advance.
- Failure to attend without notice may result in forfeiture of vendor fees and future participation.

Partnership Guidelines

To ensure a successful partnership and maximum visibility, sponsors must adhere to the following:
Logo & Advertising Materials
Provide high-resolution logos by October 15, 2025.
Submit any banner or signage materials by November 1, 2025 (must meet size specifications provided).
Activation & Engagement
Sponsors with on-site activations must staff booths during all open event hours.
Activities should be family-friendly and align with the event's holiday theme.
Payment & Deliverables
Sponsorship fees are due by October 31, 2025 to guarantee inclusion in marketing materials.
Sponsors must fulfill any agreed deliverables (decorated trees, vehicles, etc.) by designated deadlines.
Conduct
Maintain professional behavior and follow event staff instructions at all times.
Alcohol, offensive displays, or inappropriate conduct are strictly prohibited.

📞 Contact Information

For questions or assistance, contact our Event Team at:
📍 150 Apex Drive, Wytheville, VA
📞 276-200-4232
🌐 www.WytheChristmasLights.com